3 Provide Access to Others

Last update: Oct 17 /22


Pressbooks icon.For more information, see Users in the Pressbooks User Guide.


How to add a user

Only Administrators of a book can add users to that book in Pressbooks.

Follow these steps to add a user to your book:

  1. Go to your book’s Dashboard.
  2. Find the Users tab in the left-hand menu.
  3. At the top, select “Add New.”
  4. Does this person have an existing Pressbooks account?
    1. If yes, under “Add Existing User”, fill in the email associated with their Pressbooks account.
    2. If no, under “Add New User”, fill in a username and their institutional email to set up a new account. You can also get them to create their own account and then add them as an existing user (see the instructions for how to create an account in the chapter on Pressbooks Accounts). Note that Pressbooks will only accept email addresses associated with Sask Polytechnic.
  5. Select the desired role for your user. See below for role options.
  6. Do not check “Skip confirmation email.”
  7. Select “Add User.” The person who has been added will receive an email invitation and a link to the book. They will need to click a confirmation link in order to access the book. If this is a new account, it will walk them through setting up their Pressbooks account.

User roles

User roles include:

  • Administrator: The highest permission level. Administrators can add, edit, and delete posts; they can add and delete users; and they can delete a book.
  • Editor: Editors can add, edit, manage, and publish posts — even those of others.
  • Author: Authors can write, edit, and publish their own posts, but not those of others.
  • Contributor: Contributors can write and edit their own posts. They cannot publish their posts.
  • Subscriber: The lowest permission level. Subscribers can only read posts.
Dashboard Links by User Type
Dashboard Link Administrator Editor Author Contributor Subscriber
WP-Piwik Yes No No No No
Organize Yes Yes Yes Yes No
Private/Public setting (Organize) Yes No No No No
Book Info Yes No No No No
Appearance Yes Yes (but no “Themes”) No No No
Export Yes Yes Yes Yes No
Plugins Yes No No No No
Media Yes Yes Yes No No
Users Yes No No No No
Profile (Users) Yes Yes Yes Yes Yes
Tools Yes Yes Yes Yes No
Import (Tools) Yes Yes Yes Yes No
Settings Yes No No No No

Additional resources

"" For more information, see Users and Collaborators in the Pressbooks User Guide.
The below video is from the Pressbooks Video Tutorial Series.



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Sask Polytechnic Pressbooks Guide Copyright © 2016-2022 by Saskatchewan Polytechnic, / BCCampus is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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